Protecting your privacy

The survey is conducted on a confidential basis so you can share your views with confidence that your responses will never be linked back to you. The survey does not seek to collect personal information except to understand the make-up of our workforce.  Responses will never be used to identify any individual.

ORC International, an expert external organisation in government employee research, will collect the data and manage the survey from start to finish.  Your responses to the survey are never held by the NTPS so the raw data will never be able to be accessed by anyone in the NTPS.

After the survey, ORC International provides reports containing de-identified data to your agency and the Office of the Commissioner for Public Employment.

ORC International is legally bound to comply with the NTPS People Matter Survey Privacy Statement as well as the NT Information Act 2015 and Information Privacy Principles.  You can trust that every measure is being taken to protect your privacy and anonymity when you complete the survey.  There is, put simply, no way of tracing individuals in the reports that are provided to agencies.

How to data reporting protects your privacy

Strict business rules apply so all data is de-identified, and can only be reported in certain ways.

So for example, the information about age of all respondents is collected in one ‘bucket’, the information about gender is collected in another ‘bucket’ etc. The responses to the actual questions are also collected in a bucket for each question.

Your demographic information (age, gender, NTPS classification etc) is combined with demographic data from all other respondents in your work group/division/agency and this information is reported separately from the responses to the survey questions.

The data rules

Data rule 1

10 or more responses must be received for response to be include in that level report.

So, reports of survey responses are only available where 10 or more employees have responded.  If there are fewer than 10 responses for the team a report cannot be generated. The responses will be combined with your division or your agency responses to ensure anonymity but still count towards overall responses.

An example of the data rule 1 is shown below:

Data rule 2:

30 or more responses must be received for demographic data to be linked to answers.

So, in the example here if an agency is wanting to drill down into the data to see what a particular group of people selected for question 12 they might select the following demographic characteristics:

  • Age
  • Gender
  • Classification
  • Answer to a particular question (in this case Q12)

In this example:

  • The age profile meets the minimum number of 30 respondents (42 respondents)
  • The gender profile meets the minimum number of 30 respondents (30 respondents)
  • The classification profile does not meet the minimum number of 30 respondents (8 respondents)

Therefore, the responses for question 12 will not be available with this combination of demographics. They could, however, remove the classification variable and see the response for question 12 with the two demographic characteristics of age and gender because the minimum number of 30 is met for both age and gender.

Last updated: 03 September 2018